🔒 PRIVACY POLICY — VERIFIED CODES LTD

Last updated: [14.11.2025] 

Verified Codes Ltd (“we”, “us”, “our”) is committed to protecting your personal information.This Privacy Policy explains what data we collect, why we collect it, how we store it, and how we keep it secure.We comply with the UK GDPR and the Data Protection Act 2018.

—1. Who we are

Verified Codes LtdCompany number: [your company number]Registered in England and Wales.Website: www.verifiedcodes.co.uk Email: info@verifiedcodes.co.uk

—2. What information we collect

We collect information you provide when you: 

Apply as an athlete

Join the waiting list

Register for updates

Complete a form

Contact us directly

This may include:

✔ Athlete Registration Data

Full Name

Email Address

Sport & Team

Social Media Links

Athlete Code

Verification Information (social link, ID image, competition proof, manager contact)

Profile Photo (optional)

✔ General User Data

Name

Email

Any information submitted through forms or direct messages

✔ Technical Data

Device type

Browser IP address

Cookies (where accepted)

—3. Where and how your data is stored

We store data in two secure locations depending on the form you use:

—A) Google Forms (Google Workspace)

Some forms are processed using Google Forms, meaning your data is stored securely by Google in your Google account. 

Google data is protected by: 

Encryption Access controls

Two-factor authentication

GDPR-compliant data centres

We use Google Forms for:

Early sign-up forms

Beta athlete registration

Pre-launch surveys

Your data stored via Google Forms is not shared with anyone and is only accessible to Verified Codes Ltd.

—B) WordPress (WPX hosting)

If you submit a form directly on our website (via WPForms or Elementor):

Your data is stored securely on our private WPX servers

Access is strictly limited

Backups are automated

Data is encrypted in transit (SSL)

—4. How we use your data

We use your information to:

Verify athletes

Contact you about your submission or application

Build and maintain your athlete profile (if approved)

Improve the platform

Send important updates or notifications

Prevent fraud or fake submissions

We never sell or trade your data.

—5. Legal basis for processing

We process data under the following grounds:

Consent — you tick a checkbox confirming permission

Legitimate Interest — to verify athletes and protect platform integrity

Contract — if you pay for services in the future

—6. How long we keep your data

Athlete applications:

up to 12 months

Verified athlete profiles: 

while active

Email sign-ups: 

until you unsubscribe

Verification documents: 

deleted within 90 days

Google Forms submissions:

manually deleted when no longer needed

You can request deletion at any time.

—7. Who we share your data with

We only share data with essential service providers that help us operate:

Google (Forms)

WPX hosting

Email delivery services

Security tools

Form tools (e.g., WPForms)

They cannot use your data for any other purpose. We never share your data with third parties for marketing.

—8. Your rights

You can request at any time:

Access to your data

Correction of inaccurate information

Deletion (“right to be forgotten”)

Withdrawal of consent

A copy of your data

To make any request, email:📧 info@verifiedcodes.co.uk

—9. Cookies

We use cookies for:

PerformanceAnalytics

Security

Optional cookies only load if you accept them.

—10. How to request deletion

Email info@verifiedcodes.co.uk with: Your full name, Your email address “Please delete my data”. We will delete your information within 30 days.

—11. Updates to this Privacy Policy

We may update this policy to reflect new procedures. The latest version will always be available on this page.

—