🍪 2. COOKIE POLICY — VERIFIED CODES LTD

Last updated: [14.11.2025]

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1. What Are Cookies?

Cookies are small files stored on your device to help websites function.

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2. Cookies We Use

Essential Cookies

Used for:

Site security

Form submissions

Navigation

Basic functionality

Cannot be disabled.

Analytics Cookies (Optional)

Only run if you accept them.

Used to measure:

Site usage

Popular pages

Device types

Performance Cookies

Improve loading speeds and responsiveness.

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3. Managing Cookies

You can disable cookies in your browser settings at any time.

Doing so may affect certain features.

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4. Third-Party Cookies

Some cookies may be set by:

Google Analytics

Google Forms

Security tools

Performance tools

These follow their own privacy practices and are GDPR compliant.

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5. Updates

We may update cookie usage as the platform grows.

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📂 3. DATA RETENTION POLICY — VERIFIED CODES LTD

Last updated: [today’s date]

This policy outlines how long we keep data and how we delete it.

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1. Retention Periods

Athlete Applications

Kept for up to 12 months, then deleted.

Deleted earlier upon request.

Approved Athlete Profiles

Data kept while your profile is active.

Removed within 30 days of deactivation.

Verification Documents

(ID upload, proof of competition, manager references)

Kept for up to 90 days after verification.

Then permanently deleted.

Website Forms (WPX-hosted)

Retained for 6–12 months.

Google Forms Submissions

Stored securely within Google Workspace.

Manually deleted once no longer required.

Email Newsletter Data

Kept until you unsubscribe.

Removed automatically within 30 days.

Analytics Data

Kept for up to 26 months.

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2. Secure Deletion

Data is deleted through:

Google Workspace secure deletion

Permanent removal from WordPress/WPX

Overwritten backups

Once deleted, it cannot be recovered.

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3. User Rights

You may request deletion at any time:

📧 info@verifiedcodes.co.uk

We will complete deletion within 30 days.

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🏅 4. ATHLETE CODE OF CONDUCT — VERIFIED CODES LTD

Last updated: [today’s date]

This Code of Conduct applies to athletes who register or engage with Verified Codes.

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1. Honest Representation

Athletes must:

Use real information

Provide legitimate verification

Keep codes, profiles, and details up to date

Fake or misleading submissions will be removed.

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2. Professional Behaviour

Athletes must not:

Engage in abuse, discrimination, or harassment

Provide expired or fake codes

Mislead users or brands

Submit harmful content

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3. Code Guidelines

Athletes must:

Only submit codes connected to real partnerships

Remove or notify Verified Codes when codes expire

Avoid sharing restricted or unauthorised codes

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4. Content Guidelines

Athletes must not submit:

Illegal content

Hate speech

Copyrighted material without permission

Adult, violent, or harmful content

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5. Platform Integrity

Athletes must not:

Use bots or automation

Manipulate clicks or traffic

Attempt to exploit rankings

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6. Removal

Athletes may be removed if:

Verification fails

Conduct breaches this policy

The athlete becomes inactive

Codes repeatedly fail or cause complaints

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7. Appeals

Athletes may appeal decisions by emailing:

📧 info@verifiedcodes.co.uk

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8. Agreement

By submitting a registration or using the platform, athletes agree to follow this Code of Conduct.

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